To receive your testamur on the graduation date, you must follow the steps on this page.
You must deposit two digital copies in PDF format of the final and examined version of your PhD or Masters by Research thesis - a master copy and a public version.
Note: You only need to complete the thesis deposit process once. However, you must deposit two files even if both copies are identical.
The 'master copy' is the full complete final examined version of your thesis. This copy will be archived and will not be publicly accessible.
The 'public version' is the final examined version of your thesis that has been amended for public viewing by removing third-party copyright material or confidential/sensitive content. This version will be made available to the public online. Remove personal information such as signatures, zID and residential address.
1. Include the following mandatory documents in both copies of your thesis:
All candidates will have completed these forms online when submitting your thesis for examination via GRIS. You can access these documents via the GRIS Alumni portal.
2. Make sure your thesis has a title page with your full name, faculty and school - only one title page is required.
3. Clearly name your file e.g. mastercopy.pdf - ensure it is saved as a PDF and not as a Word document.
1. Go to Save As from your Master Copy file and create a duplicate PDF copy of your thesis, with a clearly labelled file name e.g. publicversion.pdf.
2. This version is available to the public online. Remove any confidential or sensitive content including personal information, such as signatures, zID and residential address.
Tips for removing content:
3. Check for third-party copyright. Ensure you adhere to the Copyright guidelines and modify the public version to exclude any third-party copyright material for which permission has not been given.
By default, your thesis is public immediately upon deposit. If you want to restrict access to the public version, you can nominate an embargo period and indicate the date the restriction will be lifted in the UNSWorks thesis deposit form:
Watch this video on how to prepare your thesis files for deposit to UNSWorks.
This button takes you to UNSWorks where you can select to deposit a thesis from the Deposit menu.
You only need to complete the thesis deposit process once however, you must deposit two files even if both copies are identical.
You need to log in with your UNSW zID and password. If your zID access has expired at the end of your candidature, complete the temporary login request form. We will process this request and send UNSWorks temporary login details to your nominated email address by the following working day.
Watch this video for our top four tips on how to deposit your thesis to UNSWorks.