1. The loan laptops and any peripherals e.g. chargers (hereafter, 'Library laptop/laptops') are for the personal use of UNSW students who borrow Library laptops. Only currently enrolled UNSW students with no outstanding borrowing restrictions are eligible to borrow a Library laptop.
2. The use of a Library laptop must comply with all University policies and conditions of use, including the Information Governance Policy which can be found on UNSW Governance. Borrowers must not use Library laptops for any unlawful purposes or in breach of any UNSW policies or procedures e.g. Code of Conduct and Values.
3. Laptop loans are for up to 24 hours only. Library laptops must be returned before the due time, or the borrower will incur a $3 per hour (or part thereof) late fee.
4. If a borrower incurs a late fee of $20 or more and it remains unpaid, they will be blocked from accessing all borrowing facilities (including auto-renewals) at UNSW. If the borrower incurs a late fee of $100 or more which remains unpaid, their enrolment will be blocked, and they will not have access to other student services (including graduations). This is in accordance with the Fees Policies and Procedure which can be found on UNSW Governance.
5. If a Library laptop is more than 5 days overdue, it will be considered lost/stolen and the borrower will be liable for the full cost of replacement, any late fees (up to $216) and an administration fee ($35). The full cost of replacement may be waived (either partially or in full) at the discretion of the Library, provided that the Library laptop is returned in a good condition. In the event the full cost of replacement is waived (either partially or in full), the borrower will still be liable to pay the late fee and administration fee.
6. Should the Library laptop be lost/stolen whilst in the borrower’s possession, they will be liable for the full cost of replacement, any late fees and an administration fee. If the borrower seeks consideration for the full cost of replacement and/or fees to be waived, they will need to submit a police report (or campus security report if stolen on campus), together with a completed statutory declaration, requesting the full cost of replacement and/or fees to be waived. The final decision to waive the full cost of replacement (either partially or in full) and/or fees is at the sole discretion of the Library.
7. The borrower is liable for the full repair costs of any damage to the Library laptop whilst in their possession, plus a $35 administration fee. Any damage to a Library laptop must be reported to the library staff as soon as possible during staffed hours. If the borrower returns a Library laptop that is damaged and does not advise the library staff of the damage, including if the Library laptop was already damaged when it was initially retrieved, then they may still be held responsible for the damage. Borrowers must not attempt to repair any damaged Library laptop or replace it with a laptop of their own.
8. The borrower must ensure that their work is regularly saved externally. The Library will not be liable for any work that is lost whilst using a laptop. All personal data or files on a laptop will be erased once the laptop is returned to the Library and will not be recoverable.
   
9. The borrower is solely responsible for their use of a Library laptop. This includes, but is not limited to, any content accessed, websites visited, and applications used while the laptop is in their possession. UNSW accepts no responsibility for any misuse or unlawful activity conducted on a Library laptop while on loan.
10. By loaning a Library laptop, the borrower agrees to the above terms and conditions.

April 2025